Registry extract: the meaning in Georgian law
A registry extract is the document the National Agency of Public Registry (NAPR) prepares for any person who asks, showing the rights, restrictions and liens registered on one property at the exact moment it is printed.
Art. 2(q) of the Public Registry Law (No 820, adopted 19 December 2008) defines it as an extract from the Registry of Immovable Property Rights, and Art. 10 sets out its content and use. Art. 10(3) says an extract "shall be given out to any person". Art. 10(4) gives it a role no other paper has: in a transaction on immovable property, except for inheritance rights, a person's right "shall be established only by an extract from the Public Registry". The working rules are in the Instruction on the Public Registry, Minister of Justice Order No 487 of 31 December 2019, in force since 1 January 2020.
In many countries an "extract" is a copy of a land-book entry, while the owner also keeps a title deed at home. Georgia issues no title deed, so the seller's proof and the buyer's check are the same public document, and the buyer can order it without asking the seller. The Georgian word ამონაწერი is also wider than property: since 2009 NAPR has issued extracts on pledges and leasing from the registry of movable things and intangible property.
One property, one moment, three registries
Art. 10(1) of the Law says an extract is prepared from the "integrated data bank" of three registries: Immovable Property Rights, Public-law Restrictions, where seizures and prohibitions sit (Art. 19), and Tax Liens/Mortgages (Art. 20). It contains the data "registered in the Registries and are valid at the moment" of preparation, so a mortgage, a tax lien and a court seizure all land on the same page as the owner's name.
Order 487 adds three rules about the paper itself: one extract per registration object (Art. 6(5), with an exception in Art. 6(6) for a land plot carrying several independent objects); indefinite validity (Art. 6(9): "ამონაწერის მოქმედების ვადა არის განუსაზღვრელი"); and every copy of an electronic document issued by the Agency counts as an original (Art. 6(7)).
| Rule | Source | What it means for a buyer |
|---|---|---|
| Issued to anyone | Law Art. 10(3) | No owner's consent is needed to order one |
| Sole proof of a right in a transaction | Law Art. 10(4) | A contract or a seller's word is not enough on its own |
| Shows data valid at preparation | Law Art. 10(1) | The printed time is part of the evidence |
| One registration object per extract | Order 487 Art. 6(5) | Two separately registered units need two extracts |
| No fixed expiry | Order 487 Art. 6(9) | An old extract stays genuine but goes stale |
| Electronic copies are originals | Order 487 Art. 6(7) | You can print your own instead of trusting a scan |
| Presumed authentic | Law Art. 5; Civil Code Arts. 185, 312 | Reliance in good faith is protected |
The presumption has a limit: under Law Art. 3(6) the registering body does not answer for the authenticity of the documents people submit to it. Our guide on how to read a Public Registry extract explains how far you can rely on each line.
From a ten-day paper to one with no expiry date
NAPR was set up in 2004 and took over the archives of the Soviet-era Technical Inventory Bureaus. What an extract can show grew with its remit: seizures and other public-law restrictions joined the register in 2005, tax liens and mortgages in 2007.
Under the 2006 registration instruction, Minister of Justice Order No 800 of 13 December 2006, in force until 20 January 2010, an extract was valid for 10 calendar days from issue (Art. 73). A further instruction followed in 2010; we could not confirm its number and date, only that it lost force on 1 January 2020, when Order 487 took over.
| Point | Order 800 (2006 to 2010) | Order 487 (from 1 January 2020) |
|---|---|---|
| Validity | 10 calendar days from issue | Indefinite |
| Cadastral plan | Integral annex of the extract | A separate product, ordered on its own |
| Content | Data valid at the time of issue | Data valid at the moment of preparation, from three registries |
| Form | Paper, headed "ამონაწერი საჯარო რეესტრიდან" | Paper or electronic |
Dropping the 10-day limit did not make an old extract safe. It moved the question of freshness from the regulation to whoever relies on the paper. Banks and notaries answer it by asking for a recent extract; a careful buyer orders a new one on the day of signing.
Ordering one, and what it leaves out
Online an extract costs GEL 13 for 1 working day or GEL 52 for the same day, at a counter GEL 20 or GEL 75, and the English version GEL 26 more; the full schedule is in our guide to Public Registry fees and processing times, and the search by code or address is shown in checking a property owner online. Three things it does not contain:
- The papers behind each entry. The extract names the basis of registration, such as a sale contract, but not its text. Electronic copies of those registration documents are free on the portal (Law Art. 20-1(11)).
- A unit not yet registered. Under Law Art. 15-6 a building or unit is not shown until the title document and construction documentation, or the commissioning act, are registered. For an off-plan flat you may only get the land's extract.
- The owner's wider debts. Order 487 Art. 6(4) adds only a flag if the owner is in the register of debtors; the detail is a separate National Bureau of Enforcement extract at GEL 10.
How an extract looks in your hands
The Georgian title reads "ამონაწერი საჯარო რეესტრიდან", extract from the Public Registry, the heading of Art. 73 of the 2006 instruction. The issuer is named as საჯარო რეესტრის ეროვნული სააგენტო. Order 487 Art. 6(4) lists the contents, which fall into four blocks:
- Case data: the application's registration number (განცხადების რეგისტრაციის ნომერი) and date, and the date and time of preparation.
- The property: the cadastral code first, then the address, the land's purpose and category, how it is owned, its area and how many buildings stand on it.
- The owner: for an individual, the name, surname and personal number.
- Rights and burdens: each registered right or obligation, such as a mortgage, a lease or a seizure, with its basis of registration, plus the debtors-register flag.
We have not seen a 2026 sample, so we cannot confirm the exact section headings printed on the current form. Each field is explained in our line-by-line reading of the extract.
Worked example: the 09:00 extract and the 15:00 extract
This case is illustrative. A buyer abroad will sign for a resale flat in Tbilisi at a Public Service Hall at 16:00. At 09:00 the buyer's representative downloads an extract: one owner, no mortgage, no restrictions. At noon a court seizure, obtained by the seller's creditor, is registered on the flat.
At 15:00 the representative orders a second extract, and it shows the seizure with the court and the date of its act. Both extracts are genuine originals and neither has expired, but under Art. 10(1) each speaks only for its own moment, so only the 15:00 one describes the flat being paid for.
Two lessons follow. A same-day refresh needs the GEL 52 service, because the GEL 13 option takes 1 working day. And since priority follows the time an application is filed (Law Art. 13(4)), the gap between the last check and filing the sale should be as short as possible; the real danger is money paid before that check. Our guide to encumbrances on property explains what a seizure does to a sale.
Easily confused: extract, contract, decision and certificate
| Document | Who issues it | What it does |
|---|---|---|
| Sale contract | The parties, often before a notary | The basis of registration; under Civil Code Art. 183 not proof of ownership on its own |
| Registration decision (გადაწყვეტილება) | NAPR | Registers a right in one case; the extract is prepared with it (Law Art. 10(3)) |
| Cadastral plan | NAPR, GEL 7 or GEL 26 | The drawing of the parcel or unit |
| Mortgage certificate (იპოთეკის მოწმობა) | NAPR, GEL 75, 3 working days | A certificate, itself a security, issued at the creditor's request if the parties agreed (Civil Code Arts. 289(2), 289-1) |
An extract from the Electronic Notary Registry is a different thing again: it records notarial acts and is issued only on written application by the person concerned (Law on Notaries Art. 51). See also the glossary entries for the Public Registry, the cadastral code and the mortgage.
The registry extract in five languages
| Language | Full form | Short form |
|---|---|---|
| Georgian | საჯარო რეესტრის ამონაწერი | ამონაწერი |
| English | Public Registry extract | extract |
| Russian | выписка из Публичного реестра | выписка |
| Hebrew | נסח מהמרשם הציבורי | נסח |
| Arabic | مستخرج السجل العام | المستخرج |
In a Georgian contract or registry file, look for "ამონაწერი საჯარო რეესტრიდან" or simply "ამონაწერი".
Common mistakes with extracts
- Reading "indefinite" as "current". Art. 6(9) means the paper never lapses, not that its content stays true.
- Accepting the seller's scan. Anyone may order an extract and every electronic copy is an original, so order your own.
- Checking the land instead of the flat. If the unit is registered, order the unit's extract; if it is not shown, find out why before you pay.
- Skipping the debtors flag. A flag on the owner matters even when nothing yet burdens the flat.
- Expecting an extract mid-case. While a registration is suspended, none is issued (Law Art. 25(2)).
To be added by the team: scans for the team to add: a redacted 2026 extract in Georgian with the personal number blacked out, the English version of the same extract, and a screenshot of the napr.gov.ge order screen. Mark each one "sample".
How to order and use a registry extract
Get the code
Ask the seller for the cadastral code and address.
Order your own copy
Online at napr.gov.ge, in English if needed.
Match the object
Check the code, area and address against the flat.
Read owner and burdens
Name, personal number, mortgages, seizures, debtors flag.
Refresh on signing day
Order a same-day extract just before you sign.
Check after registration
Confirm your name now appears as owner.
Frequently asked questions
What is a registry extract in Georgia?
The NAPR document listing the rights, restrictions and liens on one property at the moment it is prepared.
Can I order an extract for a flat I do not own?
Yes. Law Art. 10(3) says it is given out to any person.
How long is an extract valid?
Order 487 Art. 6(9) sets no expiry, but it only shows the register at its time of preparation.
Is there a title deed in Georgia?
No. In a property transaction a right is established only by an extract (Law Art. 10(4)).
Is a downloaded PDF extract an original?
Yes, under Order 487 Art. 6(7).
Can I get an extract in English?
Yes, for GEL 26 on top of the standard fee.
Does one extract cover a flat and its parking space?
Only if they form one registration object (Order 487 Art. 6(5)).
Why can I not get an extract right now?
None is issued while a registration case on the property is suspended (Law Art. 25(2)).
Sources
- Public Registry Law, No 820, 2008 (accessed 28 October 2026)
- Instruction on the Public Registry, Order No 487 of 31 December 2019 (accessed 28 October 2026)
- Instruction on registration of rights to immovable things, Order No 800 of 13 December 2006 (accessed 28 October 2026)
- Civil Code of Georgia (accessed 28 October 2026)
- Informational services fees, NAPR (accessed 28 October 2026)
- History and head of the agency, NAPR (accessed 28 October 2026)
- Law of Georgia on Notaries, No 2283-II of 4 December 2009 (accessed 28 October 2026)
- National Bureau of Enforcement, register of debtors
Change log
- - Glossary entry published from the Law on Public Registry, Order No 487, Order No 800, the Civil Code, the Law on Notaries, NAPR and the National Bureau of Enforcement.